An exemption records a documented, time-boxed permission to depart from a travel policy or approval rule. Exemptions are managed on their own screen — they are not attached to an individual travel request.
Opening the Exemptions Screen
Go to Administration > Exemptions. The page, headed Travel Exemptions, shows counts for Pending, Active, Expiring Soon, and Total, and three tabs: Pending Requests, Active, and history (expired, revoked, and rejected). You can search and filter by exemption type.
Requesting an Exemption
- Click Request Exemption.
- Pick the Exemption Type *: Approval Bypass, Policy Override, Budget Override, Vendor Override, Class Override, or Advance Booking. A short description of the selected type appears below the tiles.
- Give it an Exemption Name * and, optionally, a description.
- Set Applies To * — a specific user, a department, or the whole organization — then choose the user or department if applicable.
- Optionally restrict it by trip type (domestic, regional, international), Maximum Amount, and Maximum Uses.
- Set Start Date * and End Date *. The form defaults to a 90-day window.
- Write the Justification * and click Submit Request. The exemption is created with a Pending status.
Reviewing, Revoking, and Deleting
Opening an exemption shows its full detail and, for a pending record, the Approve and Reject actions. Approval takes optional notes; a rejection requires a reason. Approving and rejecting are restricted to organization administrators by the server, as is revoking. An active exemption can be revoked with a reason; pending and rejected records can be deleted.